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Author Guidelines

Please use this template for submitting a new or revised manuscript to Annals of Geophysics journal. Using the template and following the guidelines below will help us expedite processing of your paper.

 

Submission guidelines

Annals of Geophysics (AG) is a diamond open access international journal published by Istituto Nazionale di Geofisica e Vulcanologia (Italy).

Submission to AG implies that the manuscript is original, unpublished, and not currently under consideration for publication elsewhere. Please submit your manuscript through our online submission system, ensuring that you carefully review the instructions provided on this website.

 

Files for submission (submit all 3 files)

Before starting the online submission process, please make sure you have the following available:

  1. A file with your complete manuscript (text, figures, and tables) in PDF format, which will be helpful to facilitate the reviewers' work and to avoid any formatting problems. Figures and tables as well as their captions must be inserted in the main text near the location of the first mention (not appended to the end of the manuscript). All pages must be numbered consecutively, and line numbers must be included.
  2. A file with your manuscript text (title page, list of authors, their email and affiliations, abstract, article body, captions and tables) in one of the most common document file formats (preferably .doc, .docx or .rtf). We do not accept manuscripts in Latex or Tex.
  3. A cover letter with 5 suggested reviewers for your paper, the selection of both the subject areas and the Editorial board member to handle the paper. For each potential reviewer the following information must be reported: name and family name, institutional address and its web page, e-mail address. At least three suggested reviewers must have a different citizenship than the first author. The decision to accept or decline the suggested reviewers ultimately lies with the Associate Editors.

Your manuscript should be arranged in the following order:

  1. Title page including authors’ names and affiliations
  2. Abstract
  3. Keywords
  4. Text (main body)
  5. Data and sharing resources
  6. Appendix (optional)
  7. Acknowledgments and Data Availability Statement
  8. References
  9. Figures and Tables
  10. Supplementary Material (optional)
  1. Title page: must include the title, author first and last names, full institutional addresses of all authors, and correspondence email for proofs. If the title is longer than 40 characters, a shortened form of 40 characters or fewer must be provided to appear as a running head above the pages of the published paper and on the cover label.
  2. Abstract: should be intelligible to the general reader without reference to the text. It should briefly introduce the topic, recapitulate the key points of the article, and mention possible directions for future research. Reference citations and unexplained abbreviations should not be included in this section.
  3. Keywords:  to condense the main topic of the paper, five keywords must be chosen.
  4. Text: the headings of all sections, including introduction, method, results, discussion or conclusion must be numbered (Arabic numerals). A maximum of four levels of heads may be used, with subsections numbered 1.1., 1.2.; 1.1.1., 1.2.1; 1.1.1.1., and so on. Cite all figures and tables in numerical order. The abbreviation "Fig." should be used when it appears in running text and should be followed by a number unless it comes at the beginning of a sentence, e.g.: "The results are depicted in Fig. 5. Figure 9 reveals that...". Please note that the word "Table" is never abbreviated and should be capitalized when followed by a number (e.g., Table 4). Use American English spelling. Define all technical terms, symbols, acronyms, and abbreviations. Define all abbreviations and acronyms once at beginning. If your first language is not English, ask for some help with the grammar, as a paper whose meaning is unclear may be refused.
  1. Data and sharing resources: In this section all data sources that are not taken from published works, referenced in the References list, should be indicated. An example of data from a published work would be an earthquake catalog listed in a table or electronic supplement of a published paper. If an online database is used, then it should be included here. If there is a published work describing the database, then that work can be included in the References. However, online databases should not be included in the References. After indicating the data source, the link to the corresponding web or FTP site should be explicit, as in the following examples:
  • Seismograms used in this study were collected as part of the Central Kansas Lithospheric Experiment using PASSCAL instruments. Data can be obtained from the IRIS Data Management Center at www.iris.edu (last accessed August 2023).
  • Seismograms used in this study were taken from the database of INGV, Osservatorio Nazionale Terremoti, and can be requested at this address:xxxxxx.com
  • Plots were made using the Generic Mapping Tools version 4.2.1 (www.soest.hawaii.edu/gmt; Wessel and Smith 1998).
  • Data of this experiment can be downloaded from the AG server, following the link: xxxxxxxxxxx.xxxxx.it
  1. Appendix(ces): Essential aspects of the paper, such as experimental methods, data, and interpretations, should ideally be included in the main text. Additional figures, tables, and technical or theoretical details that are not critical to the conclusions but provide extra detail or support useful for experts, and whose inclusion would disrupt the main text, may be included as appendices. These should be labelled with capital letters: Appendix A, Appendix B etc. Equations, figures and tables should be numbered as (A1), Fig. B5 or Table C6, respectively. Please keep in mind that appendices are part of the manuscript whereas Supplements (see below) are published along with the manuscript.
  2. Acknowledgements. The acknowledgments list: all funding sources related to this work from all authors including any source of direct or in-kind support. The acknowledgments are also the appropriate place to thank colleagues and other contributors.
  3. References: Papers should make proper and sufficient reference to the relevant formal literature. Works cited in a manuscript should be accepted for publication or published already. In-text citations can be displayed as " Smith (2009)", or "(Smith, 2009)". If the author's name is part of the sentence structure only the year is put in parentheses. If the author's name is not part of the sentence, name and year are put in parentheses. If you cite multiple references at the same point, list all references in parentheses, separated by semicolons ("(Smith, 2009; Mueller et al., 2010)").

Reference List: Entries in the reference list have to be listed alphabetically by the last name of the first author and then chronologically from oldest to newest at the end of the manuscript. Works "submitted to", "in preparation", "in review", or only available as preprint should also be included in the reference list.

References should follow the style of examples below:

Author1, X. Y., A. B. Author2, C. D. Author3, E. Author4 et al. (YYYY). Article title, Journal Name (abbreviate), Volume, Number, Pages, doi:10.1029/xxxx.

Author1, A. and B. Author2 (YYYY). Article title, Journal Name (abbreviate), Volume, Number, Pages, doi:10.1029/xxxx.

Author, A. (YYYY). Book title, Publisher, City, Pages, ISSN:xxx.

Author1, X. Y., A. B. Author2, C. D. Author3 and E. Author4 (YYYY). Report or Proceeding title, in Collection Name Surname (Editor), Society/Publisher, City, Pages, ISSN:xxx.

For references by four or more authors, use “et al.” after the first 4 authors.

 

Journal abbreviations can be found through a search at https://images.webofknowledge.com/images/help/WOS/A_abrvjt.html

  1. Figures and tables
    1. Figure composition: Figures should be correctly labeled and embedded in the main manuscript for submission. However, they must be uploaded separately during resubmission or revision, as separate files are required for production. Use a standard typeface (for example, Helvetica or Times Roman) for figure lettering. Composite figures containing multiple panels should be collected into one file before submission. Use lowercase letters (a, b,c...) to label parts of the figure, preferably outside the figure itself. They can be submitted in TIFF, EPS, PNG or JPG, format and should have a resolution of 300 dpi.
    2. Tables: they should be numbered sequentially (Table 1, Table 2…). For the production of the accepted manuscript, they should be submitted as MS WORD. Each table must have a title; column heads should be brief and should contain units of measurement in parentheses. Present each table on a separate page. Typically, tables will be re-formatted to align with the journal's style. However, in some cases, they may be reproduced as submitted. Therefore, for particularly dense information, authors are encouraged to provide their tables in PDF format, ready for reproduction. Tables should be self-explanatory and include a concise, yet sufficiently descriptive caption.

Mathematical notation and terminology

  • Mathematical symbols and formulae: in general, mathematical symbols are typeset in italics. The most notable exceptions are function names (e.g., sin, cos), chemical formulas, and physical units, which are all typeset in roman (upright) font. Matrices are printed in boldface, and vectors in boldface italics.
  • Equations should be numbered sequentially with Arabic numerals in parentheses on the right-hand side, e.g. (1), (2). When using Word, the equation editor and not the graphic mode should be used under all circumstances. In the text, equations should be referred to by the abbreviation "Eq." and the respective number in parentheses, e.g., "Eq. (14)".
  • Units: Except where common practice indicates otherwise, units should follow the Système Internationale (SI).
  • Date and time: 22 June 2021 (dd month yyyy), 15:17:02 (hh:mm:ss). Often it is necessary to specify the time if referring to local time or universal time coordinated. This can be done by adding "LT" or "UTC", respectively. If needed when referring to years, CE (common era) and BCE (before the common era) should be used instead of AD and BC, since CE and BCE are more appropriate in interfaith dialogue and science.
  1. Supplementary Material:contains details useful to a subset of readers or information that is additional or complementary and directly relevant to the article content but is not essential to comprehend the article’s main results and conclusion. The most typical form is a separate PDF with details or additional analysis, but it can also be in the form of code, data, multimedia files etc. or some combination. The file(s) will be placed in exactly the format in which they are provided – the publishers will not modify them in any way. Authors are therefore advised to ensure each file has an appropriate file name and is clearly labeled. In a longer format manuscript, it may be best to present additional material as an appendix to the main article, rather than as Supplementary Material.

Files for Submitting a revised or resubmitted manuscript

  • A cover letter briefly explaining your revision to the sector editor.
  • The unmarked manuscript, final file in Word (not a PDF), with all changes accepted.
  • A Word or PDF file showing tracked changes from the previous version.
  • A Word or PDF file giving a point-by-point response to the reviews, including the exact text of the reviewers’ and/or editors’ comments.
  • Figures (preferably TIFF, EPS, PNG or JPG format) to be uploaded as separate files (see point 9).

 

Files for Journal article production

After the final acceptance of your manuscript for publication, you will be informed by email and are kindly asked to complete the file upload for the publication process submitting the following files:

  • A file with your manuscript text (title page, short title, list of authors, their email and affiliations, abstract, article body, captions and tables) in one of the most common document file formats (preferably .doc, .docx or .rtf).  We do not accept manuscript in LaTex or Tex.
  • Figures (preferably TIFF, EPS, PNG or JPG format) to be uploaded as separate files (see point 9).

Following our guidelines properly will help ensure a timely submission, peer review process and publishing. At this stage of the process, it should be noted that if the journal guidelines are not adhered to, the manuscript will be returned to the Authors for revisions, particularly concerning the reference list.

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